As a manager, you need to do everything in your power to ensure that your employees are comfortable and efficient. One way, you can do this is by encouraging them to make their work easier, by establishing an enterprise paperless office. This will not mean waking up one day and banning the use of papers at work, but increasing the use computers and other devices, to store information.
Some offices or even departments generate more documents than others. If you need to keep the copies of all the documents created, you need to have many filing cabinets. This can make an office look crowded and small. With computers, since all the information is stored on their drives, you will not need to start looking for extra storage.
Having a more organized workspace, and therefore, increased efficiency is another perk. When the office is messy, you also tend to get disoriented, and this will make you work slowly. By having all your files systemically arranged in the computers, you will have reduced the amount of time needed to look for a document, and therefore, increased the efficiency at the workplace.
Some documents are sensitive, and therefore, need to be handled with care. Sometimes, however, something could go wrong, and your files could get destroyed. The chances of this happening will be lower, if you are not using papers. Once your documents are keyed into the computer, and uploaded onto some wireless cloud system, even if the machines get physically damaged, your files will stay intact.
Sometimes, you may not be in the office, but you need to access certain information urgently. Getting the details you need faxed or emailed to you might take some time, and this will thus prove to be inconvenient. When you have all your information uploaded onto the workplace network you can easily access it from any location, as long as you have good internet connection.
With the increase in natural calamities associated with global warming, most people are looking for ways to make their homes and offices more eco-friendly. The reduction of the use of paper at your workplace reduces the number of toxins in your trash, and also lowers your energy bill because you will be using your copier and printers less.
You could make this an office project, and put one of the employees in charge of assisting with the change. You can also hire a consultant to give you advice and pointers, which will allow you to make a transition that, will add value to your establishment.
Some offices or even departments generate more documents than others. If you need to keep the copies of all the documents created, you need to have many filing cabinets. This can make an office look crowded and small. With computers, since all the information is stored on their drives, you will not need to start looking for extra storage.
Having a more organized workspace, and therefore, increased efficiency is another perk. When the office is messy, you also tend to get disoriented, and this will make you work slowly. By having all your files systemically arranged in the computers, you will have reduced the amount of time needed to look for a document, and therefore, increased the efficiency at the workplace.
Some documents are sensitive, and therefore, need to be handled with care. Sometimes, however, something could go wrong, and your files could get destroyed. The chances of this happening will be lower, if you are not using papers. Once your documents are keyed into the computer, and uploaded onto some wireless cloud system, even if the machines get physically damaged, your files will stay intact.
Sometimes, you may not be in the office, but you need to access certain information urgently. Getting the details you need faxed or emailed to you might take some time, and this will thus prove to be inconvenient. When you have all your information uploaded onto the workplace network you can easily access it from any location, as long as you have good internet connection.
With the increase in natural calamities associated with global warming, most people are looking for ways to make their homes and offices more eco-friendly. The reduction of the use of paper at your workplace reduces the number of toxins in your trash, and also lowers your energy bill because you will be using your copier and printers less.
You could make this an office project, and put one of the employees in charge of assisting with the change. You can also hire a consultant to give you advice and pointers, which will allow you to make a transition that, will add value to your establishment.
About the Author:
Loris F. Anders is an office management specialist focused on optimizing workflow processes in document management. If you would like to learn more about Scan And Store Documents he suggests you visit his friend's to learn more.
Aucun commentaire:
Enregistrer un commentaire