You will sooner or later want your company to go digital. Paperless office-document scanning can greatly reduce and sometimes even eliminate the amount of paper that is used in offices. This can be achieved by converting documents and any other paper that is used into a digital form. It will help to save money as well as space, boost productivity and sharing of documents and information that much easier.
The benefits of using these archiving systems are that any paperwork that has been retrieved will be recorded in the regular reports that are sent out. The monthly statements can be available when requested and all activities are written down in detail. There is a destruction date that is used and any file that is flagged to be destroyed will be done so only with written authorisation.
This is considered to be the third largest industrial pollution in Canada and the United States of America as it is thought to release about a hundred million kilograms of toxic poison into the atmosphere each year. It has been suggested that by the year 2020 all mills will be producing about five hundred million tons of paper and paper products yearly. Everyone will need to do more recycling to help keep the pollution down as much as possible.
One such facility that is efficient in storing and filing documents etc is Dropbox. One is able to create different folders for each employee making reports that much quicker to complete. Another good option that one can use is YouSendIt. This is for free and one will get unlimited storage while still protecting the work with sharing controls.
Team Viewer is an impressive package that will allow access to the office computers twenty four hours a day. The features allow for screen sharing which is handy during presentations as well as transmitting video, teleconferencing and sharing files. No paper is needed at all and all information can then be uploaded ensuring a saved copy.
Faxing and scanning is used every day by thousands of companies. With the use of TurboScan on ones phone all that needs to be done is to take a photo. This programme will then convert the captured images to PDFs. Technology of today is able to provide many smart tools that will reduce the paper waste in any office. This method will definitely save on time, clutter, storage space and money. All documents that have already been filed away can be scanned and stored and the paper can then be re cycled.
With the process of turning paper into digital data one will still be able to manage the files easily. Sending of faxes and emails will ensure that a secure audit trail can be kept. With just a click of a button paperless document scanning could all be solved leaving one more able to concentrate on other things that are more demanding.
The benefits of using these archiving systems are that any paperwork that has been retrieved will be recorded in the regular reports that are sent out. The monthly statements can be available when requested and all activities are written down in detail. There is a destruction date that is used and any file that is flagged to be destroyed will be done so only with written authorisation.
This is considered to be the third largest industrial pollution in Canada and the United States of America as it is thought to release about a hundred million kilograms of toxic poison into the atmosphere each year. It has been suggested that by the year 2020 all mills will be producing about five hundred million tons of paper and paper products yearly. Everyone will need to do more recycling to help keep the pollution down as much as possible.
One such facility that is efficient in storing and filing documents etc is Dropbox. One is able to create different folders for each employee making reports that much quicker to complete. Another good option that one can use is YouSendIt. This is for free and one will get unlimited storage while still protecting the work with sharing controls.
Team Viewer is an impressive package that will allow access to the office computers twenty four hours a day. The features allow for screen sharing which is handy during presentations as well as transmitting video, teleconferencing and sharing files. No paper is needed at all and all information can then be uploaded ensuring a saved copy.
Faxing and scanning is used every day by thousands of companies. With the use of TurboScan on ones phone all that needs to be done is to take a photo. This programme will then convert the captured images to PDFs. Technology of today is able to provide many smart tools that will reduce the paper waste in any office. This method will definitely save on time, clutter, storage space and money. All documents that have already been filed away can be scanned and stored and the paper can then be re cycled.
With the process of turning paper into digital data one will still be able to manage the files easily. Sending of faxes and emails will ensure that a secure audit trail can be kept. With just a click of a button paperless document scanning could all be solved leaving one more able to concentrate on other things that are more demanding.
About the Author:
Loris F. Anders is an office management specialist focused on optimizing workflow processes in document management. If you would like to learn more about paperless office, she recommends you check out Docufree.
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