Companies rely on content. They rely on information. As a matter of fact, information is the lifeblood of an organization. All the secrets, strategies, goals, processes, financial information, and data of an organization are held in documents. That is why ECM document management is vital. This involves a number of elements. Of course, there is the capture element. Indexing should also happen.
There are a number of ECM definitions out there. The first definition was posted in 2005. Since then, different organizations and people have defined it in different ways. Basically, it is seen as a technology that is used to capture, transmit, process, and manage documents. In some cases, it is considered to include more than just the technology but also the strategies.
It all starts with the capture process. This is the beginning of ECM. There is more than one way of capturing information. The most suitable method to use depends on the kind of information in question. Electronic information needs to be captured in the most ideal manner. Subsequently, electronic files should have metadata for easier classification of files.
Capturing information from electronic files is not a hard thing. The biggest challenge comes with scanned files. There are technologies that have been designed to specifically capture information from these kinds of files. One of such technologies is handprint character recognition. The other is called optical character recognition. With this technology, the images will end up being alpha numeric characters.
Capturing information is not the end of the road. There is a lot that will still need to be done in relation to ECM. The next logical step will simply be the aggregation step. This is a process of unifying the data from the various sources. There will also be an element of manual or automatic indexing.
Document management will follow the process of indexing and aggregation. This will involve a number of aspects. First and foremost, there will be web content management. This will deal with content that is in the web portals of the organization. There will also be the aspect of collaboration that will be done with the use of a piece of software.
Information is a very powerful thing. It will make the difference between failure and success. That is why there is the need for proper document management. The various files of an organization store everything about the company. They hold secrets. In addition, they contain strategies and goals. Thus, they need to be transmitted, stored, and managed in a highly secure manner.
There are a number of ECM definitions out there. The first definition was posted in 2005. Since then, different organizations and people have defined it in different ways. Basically, it is seen as a technology that is used to capture, transmit, process, and manage documents. In some cases, it is considered to include more than just the technology but also the strategies.
It all starts with the capture process. This is the beginning of ECM. There is more than one way of capturing information. The most suitable method to use depends on the kind of information in question. Electronic information needs to be captured in the most ideal manner. Subsequently, electronic files should have metadata for easier classification of files.
Capturing information from electronic files is not a hard thing. The biggest challenge comes with scanned files. There are technologies that have been designed to specifically capture information from these kinds of files. One of such technologies is handprint character recognition. The other is called optical character recognition. With this technology, the images will end up being alpha numeric characters.
Capturing information is not the end of the road. There is a lot that will still need to be done in relation to ECM. The next logical step will simply be the aggregation step. This is a process of unifying the data from the various sources. There will also be an element of manual or automatic indexing.
Document management will follow the process of indexing and aggregation. This will involve a number of aspects. First and foremost, there will be web content management. This will deal with content that is in the web portals of the organization. There will also be the aspect of collaboration that will be done with the use of a piece of software.
Information is a very powerful thing. It will make the difference between failure and success. That is why there is the need for proper document management. The various files of an organization store everything about the company. They hold secrets. In addition, they contain strategies and goals. Thus, they need to be transmitted, stored, and managed in a highly secure manner.
About the Author:
Loris F. Anders is an office management specialist focused on optimizing workflow processes in document management. If you would like to learn more about Online EDMS Software he suggests you visit his friend's to learn more.
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